Woodbridge School & Sixth Form
+44 (0)1394 615000
Woodbridge School Prep
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Home > Privacy Policy

Privacy Policy

This policy explains how Woodbridge School collects and uses information via its website. Please click on the following links for more information on how the Schools use information about students and parents.

This policy explains how Woodbridge School collects and uses information via its website. Please click on the following links for more information on how the Schools use information about students and parents. 

Information on how the School uses parents’ information 

Information on how the School uses students’ information 

Information on how the School uses staff information

Contact email addresses:

office@woodbridgeschool.org.uk

PREPOFFICE@WOODBRIDGESCHOOL.ORG.UK

Introduction

(a) Woodbridge School (The School) is part of The Seckford Foundation, established by Thomas Seckford in the 16th century. Four centuries later, it continues to honour and engage in its founding articles of providing exceptional education and care for the young and elderly within the town of Woodbridge and surrounding areas 

  (b)  The School educates some 850 pupils aged from 4-11 at the Prep and Pre-Prep to pupils aged 11- 18  at Woodbridge School. The School has an outstanding academic reputation.

 (c  The Seckford Foundation IS A CHARITABLE COMPANY LIMITED BY GUARANTEE (NUMBER1110964).

(d)  ‘The School/’we’/’us’, for the purposes of this Privacy Policy, means both the registered charity and the schools referred to above.

(e)  The Site is a UK-based website and we take reasonable care to comply with the requirements of the UK Data Protection Act 1998 (‘the Act’) relating to the personal information you supply on the Site. 

(f)  For the purposes of the Act, the data controller is the Seckford Foundation and it is registered as a data controller with the Information Commissioner for the United Kingdom.

Your Personal Data

(a)  From time to time we may ask you to supply personal data on the Site. Personal data is any information that enables us to identify you in some way, such as your name and an email address (‘Information‘).

(b)  If you supply us with any Information, we will ensure that your personal data is only used for the purpose for which it was requested and is held securely.

How we will use your Information

(a)        Cookies

The Site uses cookies for analytical purposes as these will help us make improvements for the future. You may refuse to accept cookies by clicking “switch off cookies” at the bottom of any page on the Site, but if you do so parts of the Site may not work correctly. Information about your computer, such as your IP address, operating system and browser type, may also be used to examine usage trends, but this will not allow for any personal identification.

(b)       Questionnaires, surveys, competitions or other similar activities

From time to time may ask you to complete questionnaires or surveys on the Site or invite you to participate in competitions and other similar activities. The personal data collected by us during the course of any such activity will only be used for the purpose stated on the Site in connection with that activity. You may also be given the opportunity to add your address details to our databases so we can contact you in the future. We will only use this information to contact you if you expressly give us permission to do so.

(c)        Mailing Lists and Newsletters

We may offer you the opportunity to sign up to a mailing list and/or newsletter, but if you subsequently change your mind, you may opt out by notifying us at our Contact email address above.

(d)       Requests for information

If you make a request for further information using the contact details given on the Site, the data will only be retained on our web servers as long as is reasonable. Please contact the school for more detailed information.  

(e)       Other communications

We may use your Information to notify you by email about important functionality changes and alterations to the Site, but if you do not wish to receive any such communications, please notify us using our Contact email address. 

Updating your Information

If any of your Information changes, please notify us at the above Contact email address.

Links to Third Parties’ Sites

We may provide links to other websites.  Before supplying any personal information to any other website, we recommend that you check that website’s Privacy Policy.  We do not accept responsibility for the protection of any data supplied to other sites.

Who we may share your Information with

We will not sell, distribute or disclose your Information without your consent, unless required or permitted to do so by law.

Internet

The Site uses a security system that protects your Information from unauthorised use.  However, as no data transmissions over the Internet can be guaranteed to be 100% secure, we cannot take responsibility for any unauthorised access or loss of personal information that is beyond our control. 

Changes to Privacy Policy

Our Privacy Policy may change from time to time.  In this case, the amended version will be published on the Site.

Social media platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened links in relation to social media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls.

Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Contact Form

The primary instance where our website will ask you for personally identifiable information is our contact form. The contact form specifically, is powered by a popular WordPress plugin called Contact Form 7. Upon completing your information, you will be asked to consent to our data processing policy which is outlined within this document. 

Once submitted, your information will be processed and forwarded to us within a single email sent by the website application. Your information will not be stored within the website application’s database.

Hotjar

We use Hotjar in order to better understand our users’ needs and to optimise this service and experience. Hotjar is a technology service that helps us better understand our users experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies (listed later in this policy) and other technologies to collect data on our users’ behavior and their devices (in particular device’s IP address (captured and stored only in anonymized form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), preferred language used to display our website). 

Hotjar stores this information in a pseudonymized user profile. Neither Hotjar nor we will ever use this information to identify individual users or to match it with further data on an individual user. For further details, please see Hotjar’s privacy policy.

 You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this opt-out link.

  Resources and further information